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Secretaries Newsletter for September 2012

By Roger Coopey - Posted on 22 September 2012

District Conference 26th – 28th October: PDG Robin Jones gave an update on the Conference at the District Council meeting. Most of the final arrangements are now complete but it is not too late to book in for what should be an enjoyable weekend. It is hoped that a Para Olympic Gold Medalist will make an address but that is still to be confirmed. All details are available on the District web site or from PDG Peter Smith.

Contact details: Please note that the correct phone number for the President of the Nuneaton Club, Aubrey Chalmers.

International Projects Conference 24th November; International Committee Chairman Bob Mowles extended an invitation to all Clubs at Council to attend this event at the Tally Ho Conference and Banqueting Suite and there was a “Flyer” in the Club papers available at Council. Help Bob and the International Committee make this event a great success and take the opportunity to promote your Club’s International projects.

Kings Norton Civic Day luncheon – 23rd October – the Cub extend an invitation to Rotarians and friends to join them at this event when the Lord Mayor and Mayoress of Birmingham will be present. The cost is £15 per person and bookings can be made by sending a cheque, payable to the Rotary Club of Kings Norton, to Rotarian Brian Bailey at 23 Witherford Close, Selly Oak, Birmingham, B29 4AL (tel. 0121 471 3205)

Lisbon International Convention – June 2013 – if you or your Club members are interested in joining a10 day pre Convention tour or just visiting the Convention then contact Rotarian Tony Nash who is making arrangements on behalf of the District. Tel. 0121 354 6826

Equality & Diversity Policy (E & D) - DG Steve stressed the importance, at Council, of Clubs discussing the E & D Policy, circulated to all Club Presidents initially by RIBI and then by the DG, and then the President signing it. However it is not just a paper exercise and Clubs should ensure that they follow the advice contained within the Policy document. The acceptance of the Policy should be recorded in the Council minutes and the signed document should be kept with Council records. The exercise must be repeated each year. Failure to comply could invalidate your Club’s Insurance cover.

Polio Eradication – PDG Peter Smith gave an interesting update on the progress of beating this disease and stressed the difficult hurdles that still lie ahead. The 24th October is World Polio day whilst 23rd February 2013, Founders Day, will be an opportunity to continue the End Polio Now campaign. Latest information can be found on

Nominations for District Office – in the next few days I will be sending out to all Club Secretaries nomination forms for a number of District Offices including the position of DGN 2013/14 (DG 2015/16). Please circulate the schedule of vacancies to your colleagues and encourage them to consider submitting an application if they are interested in taking office. If there is competition for any office ballot papers will be issued and the results declared at the November Council meeting.

Next District Council – is scheduled for Wednesday 28th November at 18.30 for 19.00 at the usual venue of the Arden Academy, Knowle.

Membership Changes: As always thank you to those that have done so but will you please let me have any changes in Membership numbers, gains or losses, so that the statistical information can be kept up to date. Information is welcome by e mail, letter or via the web site link